Meeting KRA, SHA and NSSF Payroll Obligations in 2026

Meeting KRA, SHA, NSSF, PAYE, and Housing Levy obligations is a critical part of payroll management in Kenya. Wagemaster Payroll Software helps businesses automate statutory deductions, generate payroll reports, maintain compliance, and reduce the administrative burden associated with payroll processing.:

Wagemaster Payroll & HR Software is a full-service, highly customisable payroll platform that covers every aspect of payroll processing required by Kenyan organisations. The following is a comprehensive breakdown of its capabilities:

Define Your Own Earnings and Deductions

Create and customize payroll earnings, allowances, deductions, and benefits to match your organization’s compensation structure. Adapt payroll calculations to suit different employee categories and payroll policies.

Structure Company into Departments

Organize employees into departments, branches, divisions, and cost centres for improved payroll administration and reporting. Easily track workforce costs across different business units.

Real-Time Tax Calculations

Automatically calculate PAYE, SHA, NSSF, Housing Levy, and other statutory deductions using current Kenyan regulations. Reduce manual calculations and improve payroll accuracy.

Direct Email for Payslips and P9A Forms

Generate and distribute payslips and P9A forms directly to employees via email. Save time while ensuring secure and timely delivery of payroll documents.

Handle Both Permanent and Casual Staff

Manage payroll for permanent, contract, temporary, and casual employees from a single platform. Apply different pay structures and statutory requirements with ease.

Monthly and Weekly Payroll

Process both monthly and weekly payroll cycles efficiently while maintaining payroll consistency and compliance. Suitable for organizations with diverse workforce arrangements.

Monthly NSSF, SHA and PAYE Returns Uploading

Generate statutory returns required for NSSF, SHA, and PAYE submissions quickly and accurately. Simplify compliance and reduce the risk of reporting errors.

Importation of Earnings from Excel

Import payroll earnings, allowances, overtime, and adjustments directly from Excel spreadsheets. Minimize manual data entry and improve payroll processing efficiency.

Multi-Currency Postings and Reporting

Process payroll and generate reports in multiple currencies for organizations operating across different countries or regions. Improve financial reporting and payroll flexibility.

Timesheet Posting with Project Allocation

Allocate employee time and labour costs to specific projects or departments through timesheet integration. Gain greater visibility into workforce productivity and project expenses.

Bank Transfer Reports and Export Files

Automatically generate bank transfer files and payroll payment reports ready for submission to financial institutions. Streamline salary payments and reduce administrative workload.

Custom Report Generator

Create customized payroll and management reports based on your organization’s specific requirements. Access valuable payroll insights for informed decision-making.

Protect Data with Multi-Level Passwords

Secure sensitive payroll and employee information using role-based access controls and multi-level password protection. Ensure confidentiality while maintaining data integrity.

HR Management Module

The Wagemaster extends the platform beyond payroll to cover the complete employee lifecycle:

WageMaster HR Management Module helps you centralize and streamline your HR operations from one system.

• Recruitment module — vacancy management, candidate tracking, and onboarding workflow
• Probation and contract tracking — automatic alerts for probation period end dates and contract renewals
• Paperless leave management — digital leave applications, approvals, balance tracking, and Kenya Employment Act compliance
• Appraisals management — performance review workflows, goal setting, and appraisal record keeping
• Disciplinary records — formal disciplinary proceedings documentation and history
• Employment history and education records — complete employee lifecycle documentation
• Document linking — contracts, certificates, and PDF documents linked directly to employee profiles
• Reminders with user-defined intervals — configurable alerts for any HR date or deadline

Time and Attendance System

Wagemaster Time Attendance streamlines attendance tracking and provides export-ready attendance data for seamless payroll processing.

Summarized work hours are posted directly to Wagemaster Payroll & HR Software or can be exported and imported into another HR/Payroll system.

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Wagemaster Online — Employee Self-Service Portal

Wagemaster Online is the web-based Employee Self-Service portal through which employees manage their own HR and payroll data independently. Available on any internet-connected device, Wagemaster Online enables employees to submit leave applications, access payslips, request salary advances, update KRA PIN and SHA CR numbers, manage bank details, view goals and training records, and access employment contracts. All data updated through the portal synchronises in real time with the Wagemaster Payroll database.

For supervisors, Wagemaster Online provides team management capabilities — leave approval, goal review entry, and team member data access — from any device, enabling remote management of HR processes.

Learn more about Wagemaster Online →