If you’ve worked in HR or payroll long enough, you’ve probably met the “Please check this for me” brigade — the employees who need leave balances checked, bank details updated, salary advance forms signed, or “just a small favour” that lands on your desk five minutes before you clock out.

If that sounds familiar… welcome to the future. Because with Wagemaster Online, those constant interruptions become a thing of the past.

So, what exactly is Wagemaster Online?

Wagemaster Online is an extension of the existing Wagemaster Payroll & HR software — but now on the web.

Think of it as giving your employees and supervisors their own secure online space where they can view, edit, and manage certain HR and payroll-related information without involving HR every five minutes.

It’s fully synchronized, meaning every update is reflected instantly on the employer’s side and in the back-office Wagemaster Payroll system. No double entry, no mismatched records, no manual updating.

Why did we build it?

Because modern workplaces need modern tools.
People want access to their information, fast. Employers want fewer follow-ups. And HR teams want more time to focus on high-impact tasks instead of administrative firefighting.

Wagemaster Online answers all three needs in one clean sweep.

What Employees Can Now Do Online (Without Walking Into HR)

Employees can now access the portal from any desktop or mobile device to:

1. Apply for leave

Forget paper forms or WhatsApp messages sent at midnight.
Employees can request leave, check their pending days, and track approvals directly online.

2. View leave records & balances

No more “How many days do I have left?” emails.

3. Apply for salary advances

A structured, transparent way to request advances without HR running around.

4. Maintain statutory numbers

Employees can now update their KRA PIN, contact details, and other compliance information.

5. Update bank details

Banks change. Employees move. This keeps payments accurate and avoids month-end chaos.

6. Manage personal bio-data

Phone, address, next-of-kin — HR no longer needs to chase for these updates.

7. View contracts & terms

Employees can read and reference their agreements whenever they need to.

8. Access training info, notices & company announcements

A one-stop hub for all workplace communication.

9. Submit suggestions

Instant feedback loops. Great for employee engagement.

10. Receive notifications

Leave approvals, goal reviews, and more.

In short: It’s everything employees keep asking HR about — now automated and self-service.

What Supervisors Can Do

Supervisors also get a powerful toolkit:

• Approve or deny leave applications

• Review employee records

• View leave balances of their team

• Enter goal reviews

• All from their phone or desktop

No delays. No bottlenecks. No lost forms.

What Employers/HR Can Control

Organizations stay fully in charge. The employer portal allows you to:

• Add or remove individual employees

• Decide what each employee can see or change

• Assign supervisors for approvals

• Manage settings from a desktop dashboard

The power stays with the company — the flexibility goes to employees.

Real-Time Syncing: No More “Let Me Update the System Later”

Every update is synchronized instantly with the Wagemaster Payroll system.

If an employee updates their bank details? Payroll sees it.
If a supervisor approves leave? Payroll sees it.
If someone changes their KRA PIN? Payroll sees it.

Meaning HR doesn’t have to manually key in changes at the end of the week.
This alone saves hours every month (and reduces errors dramatically).

Pricing That Works for Any Organization Size

Wagemaster Online has a transparent, employee-based yearly subscription:

• 1–10 employees: KES 23,200/year

• 11–20: KES 26,100

• 21–35: KES 29,000

• 36–50: KES 31,900

• 51–100: KES 40,600

• 101–150: KES 52,200

• 151–250: KES 69,600

• For every additional 200 employees → Add 11,600

This makes it one of the most affordable self-service HR extensions in Kenya — especially for SMEs venturing into digital HR for the first time.

Why This Matters for Modern Workplaces

Simple:
Employees want autonomy.
HR wants efficiency.
Management wants accuracy.

Wagemaster Online checks all three boxes.

It reduces interruptions.
Cuts down paperwork.
Improves communication.
Gives employees a sense of control.
And keeps the entire organization synced and compliant.

It’s the natural next step for businesses that already trust Wagemaster for payroll and HR.

Final Thought

As workplaces evolve, systems must evolve with them.
Wagemaster Online bridges the gap between traditional HR processes and the modern employee experience.

This is not just an add-on.
It’s a transformation.